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Using Databases

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This module allows candidates to understand the concept of a database and demonstrate competence in using a database.

On completion of this module the candidate will be able to:

  • Understand what a database is and how it is organised and operated. 
  • Create a simple database and view the database content in various modes.
  • Create a table; define and modify fields and their properties; enter and edit data in a table.
  • Sort and filter a table or form; create, modify and run queries to retrieve specific information from a database. 
  • Understand what a form is; create a form to enter, modify, and delete records and data in records.
  • Create routine reports and prepare outputs ready for distribution.

What are the benefits of this module?

  • Covers the key skills needed to organise and operate a database.
  • Can be applied to a range of database software from vendor packages to ‘freeware’.
  • Certifies best practice in effective database software use.
  • Developed with input from computer users, subject matter experts, and practising computer professionals from all over the world. This process ensures the relevance and range of module content.


The Syllabus sets out the specific knowledge and skills that make up this module, as informed by input from subject matter experts from a wide range of computer societies and organisations.

Download the Using Databases Module Syllabus (PDF) 

Using Databases Syllabus Overview:

Understand Database
  • Key Concepts
  • Database Organisation
  • Relationships
  • Operation
Using the Application
  • Working with Databases
  • Common Tasks
  • Records
  • Design
Retrieving Information
  • Main Operations
  • Queries
  • Forms
  • Reports, Data ExportPrinting

Sample Tests

ICDL Africa provides sample tests to enable potential candidates and employers to understand Using Databases in more depth and prepare for testing.

Download the Using Databases Sample Test - Office 2013 (.zip)
Download the Using Databases Sample Test - Office 2010 (.zip)

Please note: Answers are provided for the multiple choice questions of the sample papers, please refer to ICDL training materials for information on practical tasks.